Last updated: 5 August 2026
This policy explains how Exceed Maths collects and uses personal data, and what your rights are under the General Data Protection Regulation (GDPR) and the Irish Data Protection Acts 1988 to 2018.
1. Who we are
Exceed Maths is a trading name of Cheze Grinds Ltd, a company registered in Ireland.
| Company number | 795060 |
| Registered office | 8 Radharc an Ghleanna, Ticknock, Cobh, Cork |
| Contact for data protection | info@exceedmaths.ie |
Cheze Grinds Ltd is the data controller for the personal data described in this policy. We have not appointed a Data Protection Officer, as we are not required to. Data protection queries go to the address above.
2. Who this policy covers
We handle personal data about two groups:
- Parents and guardians who enquire about, sign up for, or pay for our programme.
- Students, most of whom are under 18.
Because most of our students are minors, we ask that a parent or guardian completes the signup form and provides the student's details. See section 8.
3. What we collect and why
| Data we collect | Why we use it | Legal basis |
|---|---|---|
| Parent's name and phone number | To set up the account, contact you about your child's place, and report on progress | Contract, or legitimate interests before a contract exists |
| Student's name and email address | To create the student's account on our learning platform and send class links and materials | Contract |
| Student's year group | To place the student in the right class group | Contract |
| Chosen payment plan | To set up the correct payment and match your signup to your payment | Contract |
| What you tell us by message or email | To advise you properly and keep an accurate record of what was agreed | Contract, legitimate interests |
| Attendance, homework, assessment results and progress notes | To teach the student, track progress, and report back to you | Contract |
| Payment details | To take and manage payment. Card details are handled by Stripe and are never stored by us | Contract, legal obligation for tax records |
| Recordings of live classes | So students can rewatch lessons they attended or missed | Contract, legitimate interests |
| Website and advertising data (see section 6) | To measure and improve our advertising | Consent |
| Reviews, messages and testimonials you send us | To improve the programme, and, only where you have agreed, to show on our website or ads | Consent |
We do not buy personal data, and we do not sell your personal data to anyone.
4. Testimonials and student messages
We publish student messages, video testimonials and results on our website. We only publish these where the student, or their parent or guardian if the student is under 18, has agreed. You can withdraw that agreement at any time by emailing info@exceedmaths.ie and we will remove the content from our website within a reasonable period.
5. Who we share data with
We use a small number of service providers who process data on our behalf. Each is bound to protect it and to use it only on our instructions.
| Provider | What it does | Where data is processed |
|---|---|---|
| Supabase | The database that stores the details you enter on our signup form | Ireland (EU) |
| Airtable | Our student records system, holding enrolment details, payment status, attendance and progress notes | EU / United States |
| Stripe | Payment processing and checkout. Stripe collects your card details directly and we never see or store them | EU / United States |
| Vercel | Website hosting and server logs | EU / United States |
| Meta Platforms | Advertising measurement, only if you accept marketing cookies | EU / United States |
| Fonts served on our website, which involves your IP address | EU / United States | |
| Elfsight | Displays our public Google reviews on the website, which involves your IP address | EU / United States |
| Our online classroom and video platform | Delivering and recording live classes | EU / United States |
We may also share data with our accountants and professional advisers, and with anyone we are legally required to share it with, such as the Revenue Commissioners or a court.
6. Cookies and tracking
When you first visit our website we ask for your cookie choice. Nothing beyond essential cookies is set until you choose.
| Cookie or technology | Type | Purpose | Set when |
|---|---|---|---|
| exceed_consent | Essential | Remembers your cookie choice so we do not ask again | Always, once you choose |
| Meta Pixel (_fbp and related) | Marketing | Measures whether our ads lead to signups, and supports ad targeting | Only after you click "Accept all cookies" |
| Stripe checkout cookies | Essential | Set by Stripe on their checkout page to process your payment securely and prevent fraud | When you reach checkout |
| Elfsight reviews widget | Essential | Loads our public Google reviews so they can be shown on the page | When the reviews section scrolls into view |
If you choose "Essential only", the Meta Pixel is never loaded and no marketing request is made to Meta from your browser.
You can change your choice at any time using the link in the footer of any page. You can also clear cookies and site data in your browser.
Where we and Meta both determine how advertising data is used, we act as joint controllers with Meta for that limited purpose. Meta's own terms are at facebook.com/legal/terms/businesstools.
7. Where your data is stored and international transfers
The details you enter on our signup form are first stored in a database hosted in Ireland. They are then copied into our student records system so we can enrol the student and track their progress.
Some of our other providers process data outside the European Economic Area, mainly in the United States. Where that happens, the transfer is protected by the European Commission's Standard Contractual Clauses, the EU-US Data Privacy Framework where the provider is certified, or another safeguard permitted under Chapter V of the GDPR.
8. Students under 18
Most of our students are minors. We ask that a parent or guardian completes the signup form and provides the student's details, and we treat the parent or guardian as our main contact for the account.
We only collect what we need to teach the student and report on progress. We do not knowingly use a student's personal data for advertising or profiling, and we do not target advertising at children.
If you believe we hold data about a child without the right permission, email info@exceedmaths.ie and we will delete it.
9. How long we keep data
| Data | Retention |
|---|---|
| Signups that do not become students | 12 months from your last contact with us |
| Student records, including progress and attendance | For the duration of the programme, then 2 years |
| Payment and accounting records | 6 years, as required by Irish tax law |
| Class recordings | Until the end of the academic year the student is enrolled for, then deleted within 12 months |
| Testimonials published with consent | Until you withdraw consent |
| Cookie consent record | 12 months |
10. Your rights
Under the GDPR you have the right to:
- Access the personal data we hold about you.
- Rectify it if it is wrong or incomplete.
- Erase it, where there is no overriding reason for us to keep it.
- Restrict or object to how we use it, including any use based on legitimate interests.
- Portability, meaning a copy of the data you gave us in a machine-readable format.
- Withdraw consent at any time, where we rely on consent. This does not affect anything we did before you withdrew it.
To exercise any of these, email info@exceedmaths.ie. We will respond within one month. There is no charge unless a request is clearly unfounded or excessive.
11. Complaints
If you are unhappy with how we have handled your data, please contact us first so we can put it right. You also have the right to complain to the Irish supervisory authority:
Data Protection Commission21 Fitzwilliam Square South, Dublin 2, D02 RD28
www.dataprotection.ie
12. Security
We use reputable providers, restrict access to personal data to those who need it, and protect data in transit using HTTPS. No system is completely secure, but we take reasonable steps to protect your data and will notify you and the Data Protection Commission of a serious breach where the law requires it.
13. Changes to this policy
If we change this policy we will update the date at the top. Where a change is significant we will tell you by email or by a notice on the website.